The operating system for modern restaurants.
Scheduling, inventory, recipes, SOPs, food-safety logs, labor cost, reviews, social, ads, and a voice AI that answers your phone — in one clean platform built by people who've worked the line.
Sound familiar?
Every independent operator has lived these. We built RestaurantFlow because we did too.
Paper schedules on the bulletin board
Published Friday, out of date Monday. Someone swaps a shift, nobody writes it down, service falls over.
You find out labor % on the 15th
Too late to do anything about it. Your GM is flying blind; your food cost % is worse.
The 1-star review has 37 likes before you see it
And the phone rings during Friday rush with a question a clear voicemail could have answered.
One platform. Every part of the operation.
Built to work together — because your host, your chef, and your accountant all answer to the same restaurant.
Build the schedule once. Let the team run it.
Weekly scheduling with conflict detection and live labor-cost projection. Time clock on any phone, or a shared-tablet PIN kiosk at the pass. Hire, onboard, train, and review in one pipeline — then keep people motivated: staff earn points and cash for the work they do, managers give spot bonuses within budget, and a KPI program drives your GMs.
- Drag-friendly weekly grid + copy-last-week
- Clock in / break / out + kiosk PIN mode
- Shift swaps + time-off requests
- Hiring inbox — applicants from every board
- Onboarding + training with quizzes & sign-off
- Staff rewards — points, cash & a perks catalog
- Spot bonuses + manager KPI bonus program
Stock, recipes, SOPs, and the daily 200 small things.
Inventory with par levels, waste logging, vendors, and purchase orders. Recipes linked to inventory so food-cost % updates itself as prices move. SOPs with acknowledgments, daily opening/closing checklists, and shift logs — all backed by photos and notes.
- Inventory, vendors, POs & receiving
- Buy lists + prod-house request forms
- Recipes with live food-cost %
- SOPs with acknowledgments + versions
- Opening / closing checklists
- Daily logs + incident tracking
Walk into a health inspection with nothing to hide.
Every plan — including Starter — gets the daily logs an inspector checks first: temperature, sanitation, and hygiene, with corrective actions forced on out-of-range readings, and a CSV report you can hand over. Professional unlocks the full compliance suite — HACCP cooling timers that auto-flag a missed 135→70→41 window, employee health acknowledgments (Form 1-B), food handler / manager cert expiry tracking, the polished printable PDF inspector packet, plus logbooks for the recurring stuff (hood cleaning, fryer oil, fire marshal, grease trap) and equipment maintenance schedules that never lose a date.
- Temp, sanitation & hygiene logs + corrective actions
- HACCP cooling timers (135 → 70 → 41)
- Employee health (Form 1-B) + illness tracking
- Food handler & manager cert expiry alerts
- Inspector report — CSV + printable PDF
- Logbooks: hood, fryer oil, fire marshal
- Equipment maintenance + PM schedules
Run the floor, not just the back office.
Take reservations, seat the room, and keep service tight. Track complaints to resolution before a rough night becomes a 1-star review, and keep the wine and cocktail list current so servers always know what's pouring — with guest history right at the host stand.
- Reservations with status tracking
- Floor plan: tables, sections & capacity
- Complaint tracking → recovery + comp
- Beverage list: wine, cocktails, 86s
- Guest book: VIPs, allergens, preferences
- Hospitality notes that follow the guest
Know your labor % before service, not after close.
Labor-cost dashboard runs projected vs actual in real time — with daily revenue auto-synced from your POS, per location. When the period closes, the payroll register turns those same clocked hours into gross pay per person — regular, overtime, salary, and rewards — ready to export to Gusto, ADP, or whoever cuts the checks. Track the cash box and employee advances with signatures, keep bills, insurance, taxes, and compliance deadlines in one place, and roll up attendance, completion, and food-cost trends so nothing slips.
- Live labor % against revenue
- Payroll register — hours to gross pay, export-ready
- Petty cash — disbursements with signatures
- Custom ledgers — cash advances, tip pools
- Trends: attendance, completion, waste
- Bills, insurance, taxes & compliance
- CSV + PDF exports of every report
- POS sync — Toast, Square & Clover, per location
Your marketing team, built in. No agency required.
Replaces GoHighLevel + Birdeye + a social-scheduling tool + a review-management dashboard. Everything talks to each other because it's one database: the customer you emailed on Monday is the same one who left the review you're responding to on Thursday.
- Customer CRM with tags & visit history
- Social scheduler for FB, IG & Google Business
- Reputation: reviews + AI-drafted responses
- Email + SMS campaigns (Resend & Twilio)
- Loyalty punch-card tracking
- Meta + Google Ads read-only dashboard
Three AI agents, one shared brain.
A Claude-powered Coach answers natural-language questions against your actual data ("what's my labor % this week?"). A voice AI agent answers your phone 24/7 — hours, menu, callbacks — with tools grounded in your inventory and business hours. Review responses, social captions, and call summaries all drafted by the same stack.
- AI Coach — restaurant-grounded Q&A
- Voice AI answers inbound calls (Vapi)
- AI-drafted review replies + social captions
- Call summaries + sentiment + follow-up flags
- Low-stock + labor anomaly alerts
- Built on Claude Opus — state of the art
One brand. Many locations. Clean permissions.
Locations, departments, and a real reports-to hierarchy. Each manager sees only what they own. Owners see everything. Custom roles, RLS-enforced tenant isolation, and a platform-admin surface for operators running multiple brands.
- Unlimited locations on Enterprise
- Org hierarchy + direct reports
- Departments gate module access
- Custom roles on top of RBAC tiers
- Row-level security per organization
- Food trucks, ghost kitchens & commissaries
Cancel at least four subscriptions.
The average independent restaurant pays for 7+ SaaS tools. RestaurantFlow replaces most of them.
Up and running today.
You don't need an onboarding consultant. You need three things.
Sign up in 90 seconds
Pick a plan, spin up your organization, invite your first teammate. 14-day trial, no credit card to start.
Onboard your team
Import the roster, set roles, assign departments. Everyone gets a login tailored to what they actually need.
Run your restaurant
Schedule, clock in, count inventory, answer reviews, publish SOPs — all from one warm, fast interface.
What early operators are saying.
“We replaced four subscriptions in the first month. The labor-cost dashboard paid for itself before our first payroll.”
“The AI answers the phone when we're in the weeds. Guests still get hours, menu answers, and a callback — without a host tied up.”
“Chefs love the buy lists. Sunday night inventory used to take 90 minutes and a paper binder. Now it's on a tablet in 20.”
Simple, honest pricing.
Pick the plan that fits today. Upgrade when you grow. No per-seat gotchas.
Starter
Run the floor like a pro.
Up to 15 team · 1 location
- Smart scheduling + conflict detection
- Time clock + shared-tablet kiosk mode
- Time-off & shift-swap workflows
- Tasks, daily checklists & shift logs
- Team roster, profiles & in-app chat
- Email support
Professional
Everything you need to run the whole operation.
Up to 50 team · 3 locations
- Everything in Starter
- Inventory + recipes with live food-cost %
- SOP library + training + performance reviews
- Staff rewards — points, cash & a perks catalog
- Onboarding checklists + employee documents
- Labor-cost dashboard + analytics exports
- Payroll register — clocked hours to export-ready gross pay
- Admin ops: bills, insurance, taxes, compliance
- AI Coach (Claude-powered, restaurant-grounded)
- Customer CRM, email & SMS campaigns, loyalty
- Priority support
Enterprise
For multi-location brands + growing groups.
Unlimited team members · unlimited locations
- Everything in Professional
- Manager bonus program — KPI scorecards & payouts
- Unlimited locations + hierarchy + departments
- Reputation: review monitoring + AI-drafted replies
- Social scheduler for Facebook, Instagram & GBP
- Voice AI agent — answers your phone 24/7
- Ads dashboard: Meta + Google performance
- Purchase orders + buy lists / request forms
- API access + custom integrations
- Dedicated support
Monthly or annual billing — save 2 months when you pay yearly. Prices in USD.
What's in each plan.
Everything we've shipped, laid out flat.
| Feature | Starter | Professional Popular | Enterprise |
|---|---|---|---|
| People & Scheduling | |||
| Scheduling + conflicts | |||
| Time clock + kiosk | |||
| Time-off + shift swaps | |||
| Onboarding + training | — | ||
| Performance reviews | — | ||
| Staff rewards (points, cash & perks) | — | ||
| Manager bonus program (KPI scorecards) | — | — | |
| Operations | |||
| Tasks + checklists | |||
| Inventory + recipes | — | ||
| SOPs + daily logs | — | ||
| Purchase orders | — | — | |
| Buy lists & request forms | — | — | |
| Compliance & Records | |||
| Daily food-safety logs + CSV report | |||
| HACCP cooling logs (auto pass/fail) | — | ||
| Employee health + cert tracking | — | ||
| Logbooks (hood, fryer, fire marshal) | — | ||
| Equipment maintenance + PM | — | ||
| Inspector PDF report | — | ||
| Money & Analytics | |||
| Labor cost dashboard | — | ||
| Payroll register (hours → gross pay) | — | ||
| Petty cash + custom ledgers | — | ||
| Performance analytics | — | ||
| Admin ops (bills, taxes) | — | ||
| CSV/PDF exports | — | ||
| Customers & Marketing | |||
| CRM + campaigns + loyalty | — | ||
| Reputation (reviews) | — | — | |
| Social scheduler | — | — | |
| Voice AI agent | — | — | |
| Ads dashboard | — | — | |
| Platform | |||
| AI Coach (Claude) | — | ||
| Multi-location | — | ||
| Hierarchy + departments | — | ||
| API access | — | — | |
Questions, answered.
How long is the free trial, and do I need a credit card?
14 days, no card required. You can invite your full team and explore every module. We'll send a heads-up before the trial ends — if you don't pick a plan, the account switches to read-only instead of getting deleted.
Will this help with health inspections?
Yes — and the basics are on every plan, including Starter. Log fridge/freezer/holding temps, sanitizer levels, and handwashing with corrective-action notes forced on every out-of-range reading, and hand the inspector a date-ranged CSV. Professional adds the full compliance suite: HACCP cooling timers with auto pass/fail, employee health acknowledgments (Form 1-B), food handler / manager cert expiry tracking, the polished PDF inspector packet, and logbooks for the recurring stuff (hood cleaning, fryer oil, fire marshal, grease trap) plus equipment maintenance schedules.
Can I use it for a food truck or ghost kitchen?
Yes. Locations are a first-class concept — restaurant, food truck, ghost kitchen, commissary, catering. You can have any mix under one org and switch between them from the topbar.
Do you integrate with my POS?
Toast, Square, and Clover connect today — they auto-sync each day's revenue overnight, so your labor-cost % is right without anyone typing it in. No POS yet? Daily revenue is a one-number manual entry per shift until you wire one up.
What about the Voice AI — do I need Vapi or Twilio?
The voice agent uses Vapi.ai for telephony + speech and Claude for the conversation. You bring a Vapi account and a phone number; we handle the tools, transcripts, and summaries. Email + SMS campaigns use Resend and Twilio (bring your own keys).
Is my data safe? Multi-tenant?
Every table is scoped to an organization and enforced at the database level via Postgres row-level security. Platform admins never see tenant data without explicit action (audit-logged). SOC 2 is on the roadmap.
Can team members clock in on a shared tablet?
Yes. Kiosk mode is a chrome-free screen with a member picker + 4–6 digit PIN pad. Any active member with a PIN can clock in, take a break, or clock out without signing in on the device.
Does it work on mobile?
Yes, and it's a PWA — install it to your home screen on iOS or Android for a standalone app experience. The whole manager + team surface is mobile-ready.
What if I outgrow Professional?
Upgrade anywhere, anytime. Stripe handles proration automatically. Enterprise unlocks multi-location hierarchy, the full marketing suite (voice AI, social, ads), purchase orders, and custom buy-list templates.